What to Put in Wedding Welcome Bags: A Helpful Checklist

If you’re in the midst of planning your dream wedding, then you know that every little detail counts. One often overlooked enhancement of your big day is the wedding welcome bag. So, what exactly is a wedding welcome bag, and what should you include in it to make your guests feel truly special? Let’s dive right in!

The Wedding Welcome Bag – A Warm Gesture

A wedding welcome bag is a thoughtful touch that can make a world of difference for your guests. It’s a small token of your appreciation for their presence on your special day. These bags are typically given to out-of-town guests who have traveled a long way to celebrate with you. But, honestly, who wouldn’t love receiving a little bag of goodies, no matter where they’re from?

Essential Welcome Bag Items

Now that you know what a wedding welcome bag is all about, let’s talk about what should go inside it to make it truly memorable. Here’s a list of essential items that will help kick off your guests’ wedding weekend on the right foot:

  1. Water Bottles: After a day of travel or dancing the night away, hydration is key. Provide your guests with a refreshing bottle of water to keep them feeling their best. Bonus for personalizing with cute wrappers!
  2. Sweet and Savory Snacks: Include a mix of sweet and savory treats to satisfy different cravings. Think gourmet chocolates, nuts, or even some locally made potato chips.
  3. Thank You Card and Itinerary: Show your gratitude with a heartfelt thank you card. Include a detailed itinerary of the wedding events, so your guests can plan their stay accordingly.
  4. Local Area Guide: Offer a list of things to do in the area, from must-visit attractions to hidden gems. Your guests will appreciate the insider tips.
  5. Makeup Remover Wipe: After a long day of celebrating, some makeup remover wipes can be a lifesaver for your guests.
  6. Hangover Kit: Let’s face it; weddings often come with a bit of revelry. Provide painkillers, such as aspirin or ibuprofen, to help guests recover if they overindulge.

Fun Enhancements and Personalization

While the essentials are a great starting point, you can take your wedding welcome bag to the next level with fun enhancements and personal touches:

  1. Local Craft Beer or Small Bottles of Wine: If your wedding location is known for its craft beer or wine, why not include a local favorite for your guests to enjoy?
  2. Liquid IV: For a refreshing hydration boost, include some Liquid IV packets in different flavors. Your guests will thank you for this thoughtful addition.
  3. Locally Sourced Snacks: Consider adding some locally made treats like artisanal chocolates or cookies. It’s a great way to showcase the flavors of the region.
  4. Support Local Businesses: Whenever possible, support local businesses by sourcing items for your welcome bags from nearby shops. This adds a unique touch to your bags and supports the local economy.
  5. Customization: Make your welcome bags unique to your event. If you’re tying the knot in a rustic camp setting, why not add bug spray and sunscreen? It’s both practical and charming.

Seamless assembly and delivery

  1. Recruit Your Bridal Party and Helpers: Assembling wedding welcome bags can be a fun and engaging pre-wedding activity, and who better to help than your trusty bridal party? Enlist the help of your bridesmaids, groomsmen, and any willing friends or family members to make the process more efficient and enjoyable. Set up a “welcome bag assembly party” with some snacks and drinks, and you’ll have your bags ready in no time!
  1. Choose Cute Bags, Boxes, or Totes: The presentation of your welcome bags matters just as much as their contents. Select cute bags, boxes, or totes that match your wedding theme or color scheme. You can find a variety of options online or at local stores, and personalizing them with your names and wedding date adds a special touch.
  1. Be Mindful of Hotel Policies: Before you get too creative with personalization, it’s important to consider the policies of the hotels where your guests will be staying. Some hotels may not distribute personalized bags to individual guests, especially if they have multiple weddings or events on-site during the same weekend.
  1. Attach Recognizable Tags: To ensure that your wedding welcome bags end up in the right hands, attach recognizable tags to each bag. These tags should prominently display your names and wedding date, making it clear that they are intended for your wedding guests. This small detail will help hotel staff identify and distribute the bags correctly.
  1. Communicate with the Hotel: Open communication with the hotel is crucial. Contact the hotel where your guests will be staying and inform them that you’ll be providing welcome bags. Discuss their policies and ask if there’s a specific process for drop-off and distribution. Some hotels may even offer to distribute the bags directly to your guests’ rooms for a fee.
  1. Determine One Bag per Person or per Couple: Decide whether you’ll provide one welcome bag per person or one per couple. While individual bags can be a nice personal touch, couples may prefer sharing a bag. It can also be a cost-saving measure if you have a large number of guests. Whatever you decide, make sure to communicate your choice to the hotel so they can prepare accordingly.
  1. Set Up a Drop-Off Day: Schedule a day to drop off your wedding welcome bags at the hotel, preferably a day or two before your wedding. This gives the hotel staff ample time to organize and distribute them. Make sure the bags are neatly arranged and labeled so that the process is seamless.

A well-crafted wedding welcome bag is a delightful way to show your appreciation to your guests and set the tone for an unforgettable wedding weekend. By including essential items and adding personal touches like local products and thoughtful extras, you’ll create a warm and memorable experience that your guests will cherish. As you plan your big day, don’t forget the little things that can make a big difference. Cheers to love, laughter, and making your guests feel truly welcomed!